Kicking Off Information Governance Month
As some readers may know, in addition to groundhogs, presidents and flags, in February we set a day aside to commemorate Information Governance (IG). Global Information Governance Day takes place the third Thursday in February, which makes February 18th a special day for any IG professional.
Started by the Information Governance Initiative (IGI), a multi-disciplinary association dedicated to advancing knowledge surrounding the world of information governance, Global Information Governance Day raises awareness of IG and its critical importance to businesses, governments and individuals around the world.
Recall is proud to be a charter partner of the IGI and continues to support their efforts to bring awareness to IG and how it truly is a transformational business asset to companies both large and small. Without an automated IG plan in place, businesses do not have the ability or resources necessary to govern and manage the overwhelming amount of information that is constantly being created and stored.
As information moves from physical to digital the need for organized, strategic information governance plans is essential. However, in order to be successful, the IG strategy has to reduce the reliance companies have on their employees to manage that information, while maintaining an automated process that makes finding crucial information simple and efficient. In my guest post on the IGI blog, I discussed the traditional methods of information management and how IG and automation can help.
- Manual Classification— Digital data is created quickly, shared widely, stored chaotically, and classified sporadically and manual approaches cannot keep up. Classification upon creation eliminates the marked inefficiency associated with post-creation audits and everyday document retrieval.
- Improper (or non-existent) Cataloguing— Most companies have no idea how much data they own, and are inflating risks by retaining information that should have been disposed, making effective, accurate governance a near-impossibility. According to Gartner report, 30 percent of an organization’s data is redundant, outdated or trivial (ROT) and 50 percent of data has an indeterminate value. While many IT departments continue to buy storage, this ends up hurting them in the end.
- Confusing Retention and Destruction Schedules—Traditional, outdated retention schedules only serve to increase the likelihood that many documents (both paper and digital) will be neglected and disappear into the “black hole” of information to be forgotten. Even simple techniques, like automating reminders and status updates about the eligibility of records for destruction can make a massive practical difference.
While the IG mantra is becoming more mainstream—helped by the IGI and Global Information Governance Day—there are still many companies and individuals who are unaware that there is a tool out there to simplify their lives when it comes to information overload. Traditional methods are disorganized, complex and simply put, ineffective. IG enables organizations to pragmatically reduce risk and increase the value of their information. It only makes sense for IG to become a mainstay in all business strategies and with all the work the IGI does, this may someday become a reality.
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