The Recall Blog: Inside Information Management

Got RFID? Why RFID technology improves the health of your organization’s information management auditing process

Tuesday, July 09 th, 2013Comments: 0

RFIDMany people would say milk has become a staple in many countries for families because it’s an easy way to build strong bones, reduce health risks, and improve overall wellness. Like milk, Radio Frequency Identification (RFID) technology is becoming a staple for businesses who need to efficiently manage their information and mitigate risk.


Recently, I was fortunate enough to present at the RFID Journal LIVE! 2013 conference where I talked about the ways RFID technology has improved inventory control and security in records management. RFID consists of small chips placed on  the cartons in which documents are stored. A scanning device transmits a radio wave, which picks up the signal and identifies its location. This technology is designed for tremendous efficiency in the data collection and transactional processes across a spectrum of industries. RFID technology enables Records Managers to read through physical materials—including cartons stacked high and deep—so it’s no longer necessary to remove any cartons from the shelf during the auditing process.  Today, RFID technology is bringing fundamental changes to the world of document life cycle management.


Many organizations are looking to achieve a healthy, efficient and compliant auditing process, and RFID can offer the speed and accuracy required to meet this challenge. If your organization’s current auditing process feels like an uphill battle, consider the following ways RFID technology can help to whip your inventory audits into shape:


  • Get laser-focused on results:  RFID provides companies with approximately 100 percent accuracy and nearly-immediate response times. Using RFID, more than 300 cartons of documents can be scanned and audited in less than 30 seconds.  In contrast, using more error-prone, manual techniques can take well over 30 minutes to scan the same number of cartons. That is a 60-fold difference in time and cost. For example, if litigation arises, demanding retrieval of specific files, RFID will help your organization locate documents more efficiently, while also reducing costs and maintaining compliance with regulatory requirements, such as those mandated by HIPAA/HITECH and Sarbanes-Oxley. RFID is instrumental in rapidly and accurately inventorying critical records and data.


  • Reduce wasted time during Disaster Recovery tests:  For many years, successful Disaster Recovery (DR) programs have included performing periodic tests and tape audits. The use of RFID in performing these audits drastically reduces the time spent performing them and ensures audits are compliant with a company’s DR policies and RIM programs.


  • Ensure compliance of RIM programs:  The advantages of RFID are equally apparent when an organization is required to conduct periodic audits of its archived documents. The management of information is becoming more critical in corporations, especially in the healthcare, finance, and the government sector. Organizations need faster, more accurate methods to perform audits. RFID technology is a key component to achieving success.


At Recall, our customers’ audit reports are powered by advanced RFID.  If you would like some more background on this technology, check out this blog post where we discuss how companies can use RFID audits to make informed business decisions. Do you think RFID technology is a key ingredient to a successful and healthy auditing process?

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